Send survey via Calendly

Integrating Responsly with Calendly lets you automatically collect feedback right after someone books or attends a meeting.
This helps you measure the quality of meetings, demos, consultations or onboarding sessions — without manual effort.

By passing hidden variables (like the booker’s email address) through the survey link, you can:

• identify who submitted the survey without asking for their details,
• track feedback by meeting type or host,
• automate the feedback loop: surveys are sent via Calendly follow‑up emails and results appear instantly in Responsly.

This guide takes about 5 minutes to complete.

Before you begin

Make sure you have:

• a Responsly account with permission to create surveys,
• a Calendly account with access to Workflows and Email Follow‑ups,
• the ability to use tokens in Calendly (for example {{invitee.email}}).

Step 1. Create your survey in Responsly

1. Log in to your Responsly account.
2. Create a new survey (use the Link distribution channel).
3. Add your questions, logic and design as needed.

Step 2. Add a hidden variable for the booker’s email

1. In your survey, go to Settings → Hidden variables.
2. Click Add hidden variable.
3. Enter a name for your variable, e.g. email.
4. Save the changes.

You can add more variables if needed (e.g. name, meeting_type, id).
They’re not shown in the survey but are saved with each response.

Step 3. Copy a link with hidden variable placeholders

When you add hidden variables, copy the survey link.

Example base link:

https://yourcompany.responsly.com/s/abcd1234

Calendly lets you insert placeholders (tokens) such as the invitee’s email. Use this format:

https://yourcompany.responsly.com/s/abcd1234?email={{invitee.email}}

You can add multiple variables if needed:

...?email={{invitee.email}}&name={{invitee.first_name}}%20{{invitee.last_name}}

Calendly automatically replaces {{invitee.email}} with the real email of the person booking.

Step 4. Add the survey link to Calendly follow‑up emails

1. Log in to Calendly.
2. Go to Event Types and choose your event.
3. Open Notifications and Workflows.
4. Scroll to Email Follow‑ups.

5. In the email body, paste your survey link with the variables.

6. Save your changes.

Step 5. Test the integration

1. Book a test meeting in Calendly.
2. Wait for the follow‑up email.
3. Click the survey link and submit a response.
4. In Responsly, confirm that the response includes the hidden variable email filled with your test address.

Results

Every survey response will now contain the booker’s email automatically. You can:

• see who submitted which response,
• filter results by email or other passed‑through data,
• personalise survey content using $email or $name placeholders inside questions.